Customer Complaint Management Policy
Policy Statement
Northmore Gordon Pty Ltd and Northmore Gordon Environmental Pty Ltd (known as the NG Group) seeks to maintain and enhance our reputation of providing high quality services. We value complaints as they assist us to improve our products, services and customer service.
NG Group is committed to being responsive to the needs and concerns of our customers or potential customers and to resolving complaints as quickly as possible.
This policy has been designed to provide guidance to both our customers and staff on the manner in which NG Group receives and manages complaints. We are committed to being consistent, fair and impartial when handling grievances.
The objective of this policy is to ensure:
- Customers are aware of our complaint lodgement and handling processes,
- Customers and our staff understand the complaints handling process,
- Complaints are investigated impartially with a balanced view of all information or evidence,
- We take reasonable steps to actively protect personal information,
- Complaints are considered on their merits taking into account individual circumstances and needs
Definitions
Complaint – An expression of dissatisfaction made to or about NG Group related to its services, staff or the handling of a complaint where a response or resolution is explicitly or implicitly expected.
Complainant – A person or organisation making the complaint
How a complaint can be made
If you are dissatisfied with a service provided by NG Group, you should in the first instance consider speaking directly with the staff member/s that you have been dealing with. If you are uncomfortable with approaching your NG Group contact or you consider that the relevant staff member is unable to address your concerns, you can lodge a complaint in one of the following ways:
- By completing a feedback form on our website: https://northmoregordon.com/contact-us/,
- By telephoning: 1300 878 500
- By writing: 132 Cremorne St, Cremorne, VIC 3121
- By emailing: info@northmoregordon.com
If we receive a complaint verbally and it is considered appropriate, we may ask you to put the complaint in writing.
Information required
When we are investigating a complaint, we will be relying on information provided by you, the customer, and information we already have. We may need to contact you to clarify details or request additional information. To help us investigate your complaint quickly and efficiently we ask for the following information:
- Your name and contact details,
- The name of the NG Group person or company you have been dealing with,
- The nature of the complaint,
- Details of any steps you have already taken to resolve the complaint,
- Details of conversations you may have had that may be relevant to your complaint,
- Copies of any documentation which may assist us in resolving your complaint.
NG Group is committed to resolving issues at the first point of contact, however, this will not be possible in all circumstances, in which case a more formal complaints process will be followed.
We will acknowledge receipt of your complaint within five (5) business days. Once your complaint has been received, we will undertake an initial review.
There may be circumstances during the initial review or investigation where we may need to clarify certain aspects of the complaint or request additional documentation. In such circumstances, we will explain the purpose of seeking clarification or additional documentation and provide you with feedback on the status of your complaint at that time.
We are committed to resolving complaints within 20 business days of lodgement, however, this may not always be possible. Where we have been unable to resolve your complaint within 20 business days, we will inform you of the reason for the delay and specify a date when we will be in a position to provide a resolution.
If we have sought clarification or additional documentation from you and we are waiting on you to provide this information, we may not be able to meet our 20 business day finalisation commitment. In such circumstances upon receipt of your clarification or additional documentation, we will indicate to you when we expect to be able to finalise your complaint.
Once we have finalised your complaint, we will advise you of our findings and any action we have taken. We will do this in writing, unless it has been mutually agreed that we can provide it to you verbally.
You have the right to make enquiries about the current status of your complaint at any time.
Complaints about our employees
If you complain about a member of our staff, we will treat your complaint confidentially, impartially and equally (giving equal treatment to all people). We will investigate your complaint thoroughly by determining the relevant facts, speaking with the relevant people and verifying explanations where possible. We will also treat our staff member objectively by:
- Informing them of any complaint about their performance,
- Providing them with an opportunity to explain the circumstances,
- Providing them with appropriate support,
- Updating them on the complaint investigation and the result.
Our complaint escalation process
If you are not satisfied with the resolution of your complaint, you can escalate the issue to the ACCC.
You can contact the ACCC via the links below:
Make an Enquiry
Report a Consumer Issue
Call: 1300 302 502 – Monday to Friday 9 am to 5 pm AEST/AEDT, closed national public holidays https://www.accc.gov.au/consumers/complaints-problems
NG Group will work with you and provide as much information as required to resolve your issue
Environmental Incentive Programs
If your complaint relates to an activity completed under a state or federal environmental incentive program, please refer to the information below.
Victorian Energy Upgrades
For questions or complaints related to the Victorian Energy Upgrades program or the code, please email the commission at veu@esc.vic.gov.au or call (03) 9032 1310 during business hours. For information, please visit the Victorian Energy Upgrades program website: https://www.esc.vic.gov.au/victorian-energy-upgrades-program
You can also contact Consumer Affairs Victoria if we have failed to resolve your complaint. https://www.consumer.vic.gov.au/
NSW Energy Savings Scheme
If you are concerned that we have not complied with the requirements of the ESSThe NSW Energy Savings Scheme (ESS) provides financial incentives to install, improve or replace energy savings equipment and appliances in NSW households and businesses. The ESS was established in 2009. Financial incentives are in the form of tradeable certificates, called energy savings certificates (ESCs). Generally, householders and businesses who fund energy savings activities transfer the right to create ESCs to Accredited Certificate Providers (ACPs) in return for a discount on the cost of the energy savings activity. The MWh savings from the project determines the number of ESCs that can be created. The ESS works by allowing ACPs to create and register ESCs for energy savings that are supported with appropriate evidence. ESCs are then purchased each year by mainly electricity retailers operating in NSW to meet their share of a legislated annual energy savings target. More, you can contact the ESS team by email at ESS_Compliance@ipart.nsw.gov.au
For more information, visit the links below: https://www.energysustainabilityschemes.nsw.gov.au/ https://www.energysustainabilityschemes.nsw.gov.au/Home/About-ESS/Frequently-Asked-Questions > How do I make a complaint
Also, NSW Fair Trading advises business and traders on fair and ethical practice. They investigate unfair practices and ensure that the products sold in NSW are safe and meet the relevant regulations and safety standards. More information about your rights as a consumer and how you can make a complaint is available on their website: www.fairtrading.nsw.gov.au
To make a complaint, visit this site: https://www.fairtrading.nsw.gov.au/help-centre/online-tools/make-acomplaint
Clean Energy Regulator Renewable Energy Target
For questions or complaints related to the Renewable Energy Target program, please email the Clean Energy RegulatorThe Clean Energy Regulator is the Australia Government body responsible for accelerating carbon abatement for Australia through the administration of the National Greenhouse and Energy Reporting scheme, Renewable Energy Target and the Emissions Reduction Fund. More at cer-complaints@cleanenergyregulator.gov.au or call 1300 553 542 during business hours.
You can view their complaints handling policy here: http://www.cleanenergyregulator.gov.au/About/complaints-handlingpolicy
